Minutes of an Extraordinary Meeting 12th July 2018

Minutes of an Extraordinary Meeting of the Parish Council held on Thursday 12th July 2018 at 7.30 pm in the Village Hall

Present
Councillors: Steve Hunt (Chairman for the first four items) Mark Frankland (Chairman for fifth item), Jamie Rogers, Norman White.
In attendance: Lynda Wilcox – Parish Clerk. 13 members of the public.

1. Apologies for absence were received from Julia Pearson.

2. The resignation of George Kerr was noted.

3. Declarations of interest & written requests for dispensation … There were none.

4. Annual Governance and Accountability Return (AGAR):
4.1 Members considered the internal audit report which had no recommendations upon which to act.
4.2 Members considered the governance statements and RESOLVED to tick all the boxes – the relevant boxes were then signed by the Chairman and Responsible Financial Officer (RFO).
4.3 Members considered and RESOLVED to approve the accounting statements. The relevant box was then signed by the Chairman.
4.4 Members RESOLVED to submit an exemption certificate because income and expenditure for the 2017/18 financial year was less than £25k.
4.5 Members considered dates for the public to exercise their rights.
4.6 Members noted the requirement to publish the signed AGAR by 30th September.

Steve Hunt left the meeting as he was recovering from an operation.

5. Planning … Members RESOLVED to support the following three planning applications to be determined by Herefordshire Council:
5.1 Application P181679/FH. Derna Rectory Road. Proposed two storey extension to rear of property, pitch roof added to garage and alterations to the front.
5.2 Application P181961/F. The Elms, Church Lane. Proposed change of use of agricultural land to equestrian and erection of replacement outbuilding.
5.3 1 & 2 Stanley Villas, Hampton Park Road. Proposed rear first floor extension to 1 Stanley Villas. Proposed two storey extension to 2 Stanley Villas.

The following item was deferred until the next scheduled meeting.

5.4 To consider local concern about new wedding venue at Whitehall Farm.

The Chairman closed the meeting at 8.15 pm