Draft Minutes

Minutes of Parish Council Meeting held on Thursday 28th March 2019 at 19.30 pm in the Village Hall

Councillors: Mark Frankland (In the Chair), Julia Pearson, Jamie Rogers, Norman White.
In attendance: Lynda Wilcox (Parish Clerk), Ward Councillor John Hardwick & 11 local residents.

1. Apologies for absence were received from Steve Hunt.

2. Declarations of interest & written requests for dispensation … There were none.

3. Open Session
3.1 Ward Councillor John Hardwick did not give his usual report because of Purdah.
3.2 Views of local residents on parish matters included:
3.2.1 Litter (particularly plastic bottles) thrown on the roadside between Church Lane and Mordiford. The Clerk would notify Herefordshire Council.
3.2.2 Enquiries would be made about a reduction in the speed limit (currently 60mph) of the village loop road.
3.2.3 It was noted that signs specifying the 60mph limit at the entrance to Rectory Road was due to the recently reduced speed limit on the main road.
3.2.4 Queries on the roles and councillors and the clerk.

4. Minutes of the previous meeting … 24.1.19.
The minutes were agreed as a true record and signed by the Chairman.

5. Elections
5.1 Members and residents present noted that the last date for receipt of nomination papers was 16.00 on Wednesday 3rd April.
5.2 The meeting considered and RESOLVED to fund the cost of poll cards in the case of a contested parish council election but non-contested ward council election.

6. Village Maintenance
6.1 Members considered the 2019/20 ditching work in liaison with local landowners and Jamie Rogers offered to have a look at drainage problems generally and liaise with Balfour Beatty on any problems with culverts. The following two areas were identified:
6.1.1 Possible blocked culvert near Daggy Powell’s Lane.
6.1.2 Possible broken culvert on Church Road.
6.2 To consider hedging works to parish land.

7. Finance … to consider the following:
7.1 Payment of the Clerk’s February & March salaries was noted, as well as a payment of £153.20 to HMRC.

7.2 Members were informed of outstanding payments from 2017 and 2018 as well as advance payments for 2019 for hall hire. It was RESOLVED that the Clerk be delegated to liaise with the Villagers’ Association and pay the mutually agreed hire sums, following receipt of an invoice.
7.3 Members considered a request from the Villagers’ Association (VA) for funding towards a defibrillator (approximate cost £1200) at the Village Hall. It was noted that the VA had already raised £300 towards the purchase. It was RESOLVED that £600 be awarded by the parish towards a defibrillator or cabinet.
7.4 It was RESOLVED to pay HALC’s annual web hosting fees from May 2017-April 2019.
7.5 Members RESOLVED to pay the HALC annual subscription of £494.56.
7.6 It was RESOLVED to pay the annual fee of £40 to the Information Commissioner.

8. Planning … Comment on an application for determination by Herefordshire Council:
8.1 Application P100916/K … Wye Bank Hampton Bishop … Proposed works to Pine tree. To raise crown and reduce limbs that are encroaching telephone lines.
It was RESOLVED to support the above application.

9. Neighbourhood Development Plan (NDP)
It was RESOLVED to pay the HALC copying invoice of £481.15 which was reclaimable from Government grant monies.

10. Play Area Inspection
It was RESOLVED to book an annual inspection via Fran White for £58.60.

11. Footpaths
The Footpaths Officer – George Kerr had reported that all paths were in good order. It was noted that a new Footpaths Officer would be required from May 2019 onwards.

12. Information Items included:
12.1 Design a flag for Herefordshire … closing date 15th April 2019.
12.2 Herefordshire Spring Clean 22nd March – 23rd April 2019.
12.3 Advance notice of Holme Lacy Bridge closure in summer 2019.

13. Items raised for next meeting … None raised.

14. To note date of next scheduled meeting … 23rd May 2019.

The Chairman closed the meeting at 20.45