Draft Minutes

Minutes of a Meeting of the Parish Council held on
Thursday 25th January 2018 at 7.30 pm in the Village Hall

Councillors: Steve Hunt (Chairman), Mark Frankland, George Kerr, Julia Pearson, Jamie Rogers & Norman White.
In attendance: Parish Clerk – Lynda Wilcox, Ward Councillor – John Hardwick & 5 members of the public.

1. Apologies for absence were received from Tim Pattison.

2. Declarations of interest & written requests for dispensation … There were none.

3. Open Session
3.1 Ward Councillor, John Hardwick, gave a brief update on Herefordshire Council matters, including:
3.1.1 A meeting of the Council would be held the following day.
3.1.2 A 4.9% increase in the Council budget was being proposed which would mean payments of £65.75 for Band D properties.
3.1.3 Herefordshire would be receiving between £5m – £6m from Government for repairs to ‘A’ roads.
3.1.4 There were some initial teething problems involving HGVs at the bottom of Aylestone Hill by the railway station, following the opening of the new link road.
3.1.5 The majority of sales of small holdings had been completed and £27m had been raised to date.

3.2 To receive the views of local residents on parish matters:
3.2.1 It was noted that the proposed new application involving the Rugby Club could include:
a) Single storey instead of two-storey Rugby Club.
b) 150 car parking spaces instead of 250.
c) Retention of apple trees alongside the road.
d) Section 106 monies to fund a pumping station at Mordiford.
3.2.2 A local resident interested in developing around 30 houses on land alongside the proposed new Rugby Club application would be holding discussions with the owner of the Rugby Club land.

4. Minutes of the previous meeting: 7th December 2017.
It was RESOLVED to adopt the minutes and they were signed by the Chairman.

5. Finance … It was RESOLVED to make the following payments:
5.1 Endorse payroll for December £204.17 & January £204.17.
5.2 Autela Payroll Services … Quarter 3 – 2017 …£38.40.
5.3 Annual registration fee under Data Protection Act 1998 … £35.

6. Planning:
6.1 Planning application 163259 … Meadow Cottage, Hampton Dene Road, Proposed first floor extension. Plus listed building consent application 163259.
6.1.1 It was RESOLVED to support the application.

6.2 Update on future proposals for Rugby Club land … new details had been given by the landowner under 3.2.1 above.

7. Flooding … Pumping Station near Mordiford Bridge
7.1 The Chairman reported that the Environment Agency officer who had been dealing with the matter had left her post. He and Councillor Jamie Rogers were ensuring that the issue was pursued and he noted the comments under 3.2.1 above.

8. Speed Reduction
8.1 SID (Speed Indicator Device):
8.1.1 Site surveys had been undertaken at a higher cost than anticipated … £595 + VAT. Subject to weather conditions, the ground works would be installed as soon as possible, so as to enable the SID to be purchased.
8.2 The proposal for a reduction from 60mph to 50mph between Minstrels Court & the current 40mph terminal point, 150 metres west of Whitehall Road was welcomed.

9. Neighbourhood Development Plan (NDP)
9.1 The planning consultants, Kirkwells, would be consulted on the proposed date of 1st February for the next NDP Steering Group.
9.2 A local landowner request for land NE of Highfield House to be considered for development in NDP was noted.

10. Implications of new Data Protection regulations in force from 25th May 2018
10.1 Mark Frankland had produced draft paperwork in readiness for the new regulations and it was RESOLVED that this paperwork would be considered by a working group, together with the impending toolkit from NALC, so as to ensure that the parish council was compliant by 25th May.

11. Footpaths
11.1 The Footpaths Officer, George Kerr reported that there were no problems with local footpaths.
11.2 It was noted that a Wye Valley Walk was to take place in August.

12. Items raised for next meeting:
12.1 NDP.
12.2 Data Protection.
12.3 Village maintenance contract.

13. Date of next meeting … Noted as 29th March 2018.
NB: Remaining meeting dates 2018 … 31st May, 26th July, 27th September & 29th November.

The Chairman closed the meeting at 8.55 pm