Minutes Thursday 7th February 2013

Hampton Bishop Parish Council

Minutes of a Parish Council meeting held on
Thursday 7th February 2013 at 7.30 pm in the Village Hall

PRESENT
Councillors:
Norman White (Chairman), Steve Hunt (Vice Chairman), Julia Pearson.
In attendance:
Parish Clerk – Lynda Wilcox.
Four local residents.

1. APOLOGIES FOR ABSENCE were accepted from:

1.1 Barbara Kerr, George Kerr, Phil Rogers, Howard Townson.
1.2 Ward Councillor – John Hardwick.
1.3 West Mercia Police Officer – Neil James.

2. ADOPTION OF UPDATED STANDING ORDERS
It was RESOLVED to adopt the draft Standing Orders which were circulated for the December meeting.

3. DECLARATIONS OF INTEREST/DISPENSATION REQUESTS – There were none.

4. OPEN SESSION

4.1 The Chairman and Vice Chairman reported on discussions held with Herefordshire Council officers on local flooding issues. It was hoped that some remedial work would be carried out in the near future.
4.2 Matters raised by local residents:
4.2.1 The absence of a new footpaths map on the notice-board was causing concern.
4.2.2 The Clerk reported that the new road name sign for Rectory Road was logged in the Herefordshire Council works programme.
4.2.3 A site visit with Herefordshire Council officers would be organised to consider improvements to the footpath ditch crossing into the Parish Orchard.

5. MINUTES OF PREVIOUS MEETING – 20.12.12.
It was RESOLVED to adopt the minutes, which were then signed by the Chairman.

6. PLANNING

6.1 Rugby Club (Land to east of Holywell Gutter Lane):
6.1.1 The Clerk read out a statement from Howard Townson, outlining the current position of the legal action against planning permission.

7. PARISH PLAN REVIEW and NEIGHBOURHOOD PLAN

7.1 Following discussion, it was RESOLVED to commence a Parish Plan Review.
7.2 Members had received an informal briefing on the process of a Neighbourhood Development Plan (NDP) by Herefordshire Council Planning Officer, Samantha Banks. It was RESOLVED that an NDP would be commenced to cover the area of the parish of Hampton Bishop.

8. FINANCE

8.1 The anticipated free grit bins from Herefordshire Council had not been forthcoming and it was therefore RESOLVED that up to four grit bins would be purchased, together with appropriate quantities of suitable grit.
8.2 The Finance Working Party presented their draft budget for 2012/13, with a recommendation that the Precept by retained at £10k.

9. LENGTHSMAN SCHEME
It was RESOLVED that the Clerk would ascertain the annual spend against the 2012/13 grant and submit a claim to Herefordshire Council.

10. FOOTPATHS – P3 Scheme

10.1 The Footpaths Officer had reported no outstanding issues.
10.2 It was RESOLVED that the Clerk would liaise with the Footpaths Officer upon his return from holiday and ensure the completion of relevant forms to release the 2012/13 grant from Herefordshire Council.

11. PARISH ORCHARD

11.1 It was noted that plum, pear and cherry trees had been purchased at a cost of £31.92.
11.2 It was RESOLVED that tree guards should be purchased and the Lengthsman be requested to plant the new trees and erect the new guards.

12. PLAY AREA
The Clerk reported that an annual ROSPA inspection had been booked through the Herefordshire Council scheme which was much more cost effective than booking direct.

13. INFORMATION SHEET
Members noted the Information Sheet.

14. MATTERS RAISED FOR NEXT SCHEDULED MEETING – 28th March 2013.
Noted: remaining meeting dates for 2013: 23rd May, 25th July, 26th September, 28thNovember.

SIGNED ………………………………. DATE …………………………..