Minutes Thursday 31st July 2014

Hampton Bishop Parish Council

Minutes of a Parish Council meeting held on
Thursday 31st July 2014 at 7.30 pm in the Village Hall

PRESENT
Councillors: Norman White (Chairman), Julia Pearson, Phil Rogers.
In attendance: Parish Clerk – Lynda Wilcox. Ward Councillor John Hardwick. 5 local residents.

1. APOLOGIES FOR ABSENCE were received from:

1.1 Barbara and George Kerr, Howard Townson and Steve Hunt.

2. DECLARATIONS OF INTEREST/DISPENSATION REQUESTS: There were none.

3. OPEN SESSION

3.1 Ward Councillor – John Hardwick reported:
3.1.1 Herefordshire Council’s budget consultation was live on their website.
3.1.2 Balfour Beatty’s new Locality Manager for Hampton Bishop was Steve Churchill.
3.1.3 Herefordshire Council were pursuing the trees on the verge outside The Chimneys.
3.2 Chairman – Norman White:
3.2.1 Rubbish was collecting around the roadside British Gas station – the clerk would report the matter.
3.2.2 A local resident had reported that since the resurfacing of the loop road, following the floods, there was insufficient soil remaining between the road and the ditch.
3.3 Local residents on parish matters:
3.3.1 The withies at Mordiford Bridge needed to be cut back – it was noted that this would have to wait until the end of July, in line with environmental guidance. Steve Hunt would be asked to request Environment Agency action via his local contact.
3.3.2 The presence of stones on grass verges could damage cars when the verge was covered by water or snow. The clerk would report the matter to the Locality Manager.
3.3.3 A sign needed re-erecting in Daggy Powell’s Lane – the clerk would contact the Locality Manager.

4. MINUTES OF PREVIOUS MEETING – 29.5.14.
The minutes were agreed as a true record and signed by the Chairman.

5. PLANNING:

5.1 Rugby Club Application:
5.1.1 Members noted the unsuccessful outcome of the parish council Appeal to the High Court. In the light of legal advice, it was RESOLVED not to pursue the matter in the Supreme Court.
5.1.2 It was RESOLVED to pay the previously agreed limited costs of £25k to Herefordshire Council in relation to the parish council’s unsuccessful planning challenge in the courts.
5.1.3 It was RESOLVED that the clerk and Cllr Hardwick would pursue the installation of a pumping station at Mordiford Bridge with section 106 monies which had been agreed for flood relief and traffic calming measures.
5.2 Comments on planning application:
5.2.1 App.No: P142068/O … Land off Hampton Park Road – Mrs P Ellis – Site for development of 4 dwellings. Following discussion it was RESOLVED to support the application.
5.3 The following planning permission was noted:
5.3.1 Land south of Hampton Dene Road – Proposed residential development (up to 110 dwellings), access, parking, public open space with play facilities and landscaping.
5.3.2 Section 106 request for pumping station at Mordiford Bridge:
Cllr Hardwick confirmed that there was no currently no section 106 funding for Hampton Bishop – around £600k would mainly be spent on traffic calming in and schooling in Tupsley.

6. NEIGHBOURHOOD PLAN

6.1 The meeting endorsed the first draft of the Neighbourhood Plan for circulation to parishioners. It was acknowledged as being a starting point for local residents to raise their queries and additions.
6.2 It was RESOLVED to pay a photocopying invoice from HALC for £168.26.
6.3 It was RESOLVED to pay a second stage invoice in the sum of £1,500 for services from planning consultants Kirkwells.

7. FINANCE

7.1 Sewage Works: Members noted receipt of a £50 payment towards the outstanding Sewage Works account (outstanding balance £640.87)
7.2 A payment to HMRC of £222.80 was endorsed.
7.3 In response to a query from Nat West, bank signatories were confirmed as:
7.3.1 Barbara Kerr, Julia Pearson, Steve Hunt & Norman White.

8. FOOTPATHS – P3 Scheme

8.1 The clerk read a report from the Footpaths Officer – there were no queries.
8.2 Noted: Receipt of £685 grant from Herefordshire Council for 2014/15.
8.3 It was RESOLVED to pay the Can do Crew £158 for the installation of kissing gate on HB6.

9. LENGTHSMAN

9.1 It was RESOLVED to pay the Lengthsman £105 for part invoices: 29, 38 & 58.

10. PARISH ORCHARD

10.1 Members considered maintenance of the orchard in the light of comments from an adjoining resident and noted that an annual main mow was imminent.
10.2 It was RESOLVED to pay the local grass-cutting contractor £60 for three cuts @ £20.

11. PLAY AREA

11.1 It was RESOLVED to pay the local grass-cutting contractor £130 for 5 cuts @ £26.

12. WEBSITE

12.1 Following discussion concerning the urgent need to have an active parish council website in the near future, so as to display current parish council information, including the draft Neighbourhood Plan, it was RESOLVED to devolve responsibility to the clerk to:
12.1.1 Thank the current local website manager for her services to the parish.
12.1.2 Liaise with the current hosting body in France.
12.1.3 Engage a suitable person to provide an interactive website specifically for Hampton Bishop PC.

13. DAFFODIL PLANTING
Following discussion it was RESOLVED to donate £200 towards the purchase of daffodils by a local group for planting around the parish in September.

14. ITEMS OF INFORMATION

14.1 HALC Information Corner.
14.2 Clerks & Councils Direct magazine.
14.3 Herefordshire Council letter re grass-cutting and the Lengthsman scheme.

15. MATTERS RAISED FOR THE NEXT SCHEDULED MEETING

15.1 Website and Neighbourhood Plan.

The Chairman closed the meeting at 9.25 pm.

SIGNED …………………………………… DATE ……………………………..