Minutes Thursday 28th March 2013

Hampton Bishop Parish Council

Minutes of a Parish Council meeting held on
Thursday 28th March 2013 at 7.30 pm in the Village Hall

PRESENT

1. APOLOGIES FOR ABSENCE were received from:

1.1 Steve Hunt, Barbara Kerr & Julia Pearson.

2. DECLARATIONS OF INTEREST/DISPENSATION REQUESTS – There were none.

3. OPEN SESSION

3.1 Report from West Mercia Police Officer:
PC Neil James was unable to attend and no report was available.
3.2 Brief verbal report from Ward Councillor John Hardwick:
3.2.1 Herefordshire Council Officer Martin Jackson had agreed to walk around the village observing highways/flooding issues with John Hardwick and the Emergency Planning Officer.
3.2.2 MP Jesse Norman was promoting an eastern route bypass for Herefordshire, as opposed to the agreed western route.
3.3 Views of local residents on parish matters:
3.3.1 Footpaths map for Village Hall notice board:
The map obtained by the Clerk was too large for the board but would be useful for parish council meetings. A further smaller map would be obtained for the board.
3.3.2 The ditch by the village hall was full of stagnant water and would form part of the inspection mentioned in 3.2.1 above.
3.4 The Chairman reported:
3.4.1 Steve Hunt and the Chairman had met with the Environment Agency to discuss the ongoing maintenance of culverts.
3.4.2 The Environment Agency were putting stone on top of the stank.
3.4.3 Two grit bins had been sited and filled with grit.
3.4.4 There was a hole in the bus shelter and Mr Dyer had quoted £25 for repairs. The matter would be placed on the next agenda.

4. MINUTES OF PREVIOUS MEETING – 7th February 2013.
The minutes were agreed as a true record and signed by the Chairman.

5. PLANNING

5.1 Rugby Club (Land to east of Holywell Gutter Lane):
5.1.1 Howard Townson gave an update on legal aspects.
5.2 Herefordshire Council consultation on Core Strategy 2011-2031
5.2.1 Following discussion, it was RESOLVED to delegate a response to the Clerk, in consultation with the Planning Working Group.
5.3 Application 130541/O- Paddock off Perrystone Lane,Tupsley.
Outline application for 17 affordable dwellings. It was RESOLVED to delegate comments to the Clerk, in consultation with the Planning Working Group.
5.4 To note permission of non material amendment re Cock of Tupsley.

6. PARISH PLAN/STARTING NEIGHBOURHOOD PLAN

6.1 It was RESOLVED to set a date for the Annual Parish meeting at the conclusion of the meeting. Both the above topics would then be discussed with local residents and a Parish Council Steering Group consisting of parish councillors and local residents would then be formed to take both processes forward.

7. BUNCH OF CARROTS
It was RESOLVED to support a re variation of premises licence.

8. FINANCE

8.1 Noted: The Band D council tax amount for 2013/14 of £49.63.
8.2 Noted: Delegated payment of copying charges for village newsletter – £8.25.
8.3 It was RESOLVED to pay the HALC annual subscription for 2013/14 in the sum of £265.72.
8.4 It was RESOLVED to withdraw £100 for petty cash.
8.5 Due to changes in their banking policy, Halifax had given notice on the closure of the Parish Council’s Treasurer’s account and the additional account holding the matured bond. Following discussion, it was RESOLVED to transfer of monies from both the following accounts to the Nat West Bank.
8.5.1 Treasurers’ account – £5,470.61.
8.5.2 Matured bond – £51423.21.
8.6 Consideration was given to updating the signatories on the Nat West accounts, and it was RESOLVED that the following four councillors be signatories and all other names be removed:
8.6.1 Norman White, Julia Pearson, Barbara Kerr and Steven Hunt.
8.7 It was RESOLVED to pay a Greenapple Sludge invoice of £190 for the sewage works.
8.8 It was RESOLVED to pay an npower invoice of £59.31+VAT for the sewage works.
8.9 It was RESOLVED to pay an HMRC invoice for £111.60.
8.10 It was RESOLVED to pay the invoice for the new salt bins: £558 + VAT.

9. LENGTHSMAN SCHEME

9.1 Noted: Payment made under delegated powers – £33.
9.2 It was noted that the end of year claim had been submitted to Herefordshire Council.

10. FOOTPATHS – P3 Scheme

10.1 The Footpaths Officer, George Kerr, reported that there were no outstanding issues.
10.2 It was noted that the end of year report had been submitted to Herefordshire Council.

11. PARISH ORCHARD

11.1 Noted: Delegated authority action by Clerk concerning dead tree – £50.
11.2 Noted: Delegated payment re tree planting £45 & stakes/guards £29.84.

12. PLAY AREA

12.1 Howard Townson was continuing his weekly inspections of the play area.
12.2 It was noted that a ROSPA inspection was forthcoming in May.

13. INFORMATION SHEET – The Information Sheet was noted.

14. MATTERS RAISED FOR THE NEXT SCHEDULED MEETING – 23rd May 2013:

14.1 Feedback on walk around village with Martin Jackson.
14.2 Transfer of Sewage Works administration to local residents.

Remaining meeting dates for 2013 noted as: 25th July, 26th September, 28thNovember.

There being no further business, the Chairman closed the meeting at 9.40 p.m.

SIGNED ……………………………………. DATE ……………………….