Minutes Thursday 27th March 2014

Hampton Bishop Parish Council

Minutes of a Parish Council Meeting held on
Thursday 27th March 2014 at 7.30 pm in the Village Hall

PRESENT
Councillors: Norman White (Chairman), Julia Pearson, Phil Rogers, Howard Townson (part mtg).
In attendance: Parish Clerk – Lynda Wilcox. Ward Councillor John Hardwick. 9 local residents.

1. APOLOGIES FOR ABSENCE were accepted from Steve Hunt, George & Barbara Kerr.

2. DECLARATIONS OF INTEREST/DISPENSATION REQUESTS: There were none.

3. OPEN SESSION: Brief verbal reports were received from:

3.1 West Mercia Police Officer – Neil James was not available to attend the meeting but it was noted:
3.1.1 Superintendent Ivan Powell was leaving Herefordshire and would be replaced by Superintendent Sue Thomas.
3.2 Ward Councillor – John Hardwick reported:
3.2.1 Car parking charges were under review and likely to increase in the long term.
3.2.2 Balfour Beatty were undergoing a major restructure, with management posts at risk. Locality Stewards would be increased to 13 from 9.
3.2.3 Balfour Beatty would be coming out to collect unwanted sandbags.
3.2.4 Balfour Beatty had pressure washed pipes during the flood period.
3.2.5 The Council was dealing with the presence of rocks and trees outside the Chimneys.
3.3 Chairman – Norman White commented on:
3.3.1 Parish newsletter which was about to be printed and circulated.
3.3.2 The Clerk reported that she had delivered a large potted azalea to the Landlady of the Bunch of Carrots in recognition of using the meeting room during the floods.
3.4 Views of local residents on parish matters:
3.4.1 The seat under the Hall notice-board had been stolen.
3.4.2 Road reflectors were missing.

4. MINUTES OF PREVIOUS MEETING – 30.1.14.
It was RESOLVED to adopt the Minutes as a true record and they were signed by the Chairman.

5. FLOODING

5.1 The meeting welcomed the Hydrologist Report & RESOLVED to pay the invoice of £600 plus VAT.
5.2 Excavation of a pond on parish land would be discussed with the hydrologist.

6. PLANNING

6.1 Rugby Club application: It was noted that the Court of Appeal had given permission for the parish council to appeal against the Judicial Review Judgement of December which supported Herefordshire Council’s case for the Rugby Club development. The parish council had been granted a protective costs order of £10k. The appeal was likely to be heard before 1st June 2014.
6.2 Gladman application:
6.2.1 PC speaker at Planning Committee: 2.4.14: It was RESOLVED that Norman White would attend and oppose the application on behalf of the Parish Council.
6.2.2 Implications of Hydrologist Report:
6.3 It was RESOLVED to send comments in support of the following planning application:
Herefordshire Nature Trust – Lower House Farm – P140649/L … various works to a Listed Building:

7. NEIGHBOURHOOD PLAN

7.1 Notes of Steering Group meetings were circulated.
7.2 It was RESOLVED to pay Kirkwells’ stage payment invoice of £1,100 plus VAT.

8. FINANCE

8.1 It was RESOLVED to give a grant of £250 to the Villagers’ Association as a contribution to grass-cutting costs for 2013/14.
8.2 Noted: Receipt of external audit papers from Grant Thornton.
8.3 Members ratified a delegated powers payment of £260 for tree works in Rectory Road & at the Village Hall.
8.4 It was RESOLVED to pay the HALC subscription for 2014/15: £259.27 + VAT.
8.5 Note: Increased Precept of £17k for 2014/15 to cover further court action.

9. FOOTPATHS – P3 Scheme

9.1 The Chairman read a report from the Footpaths Officer.
9.2 The Clerk outlined items on the P3 end of year financial report which would be submitted to Herefordshire Council to account for the 2013/14 grant.

10. LENGTHSMAN: It was RESOLVED to endorse the devolved power payment of £257 (Inv.37: £176 & 98:£81).

11. WEBSITE – No update available. The matter would be put on the next agenda.

12. SEWAGE WORKS

12.1 Update on outstanding monies: The Clerk outlined outstanding reimbursements from the User Group in relation to nPower invoices.
12.2 Future arrangements/payment of npower invoice in sum of £61.20.
It was RESOLVED to discuss future arrangements at the next meeting and not to pay the npower invoice which had apparently already been settled by the User Group.

13. WORLD WAR ONE COMMEMORATION: It was RESOLVED not to pursue any local activities for the parish but to join in those being put on by surrounding villages.

14. ITEMS OF INFORMATION were noted as:

14.1 Review of Polling Districts and Stations.

15. MATTERS RAISED FOR THE NEXT SCHEDULED MEETING: Soil Testing.

SIGNED ………………………………. DATE ……………….