Minutes Thursday 26th September 2013

Hampton Bishop Parish Council

Minutes of a Parish Council meeting held on
Thursday 26th September 2013 at 7.30 pm in the Village Hall

PRESENT: Councillors: Julia Pearson, Howard Townson & Norman White.
In attendance: Parish Clerk – Lynda Wilcox Ward Councillor – John Hardwick
3 local residents.

1. APOLOGIES FOR ABSENCE were accepted from:

1.1 Parish Councillors: Steve Hunt, Barbara & George Kerr, Phil Rogers.
1.2 Ward Councillor: John Hardwick.

2. DECLARATIONS OF INTEREST/DISPENSATION REQUESTS: There were none.

3. OPEN SESSION

3.1 Brief verbal reports were received from:
3.1.1 West Mercia Police Officer – Neil James was not present.
3.1.2 Ward Councillor – John Hardwick reported:
a) The Balfour Beatty contract commenced on 1st September.
b) Planning Officer, Russell Pryce would be leaving the Council.
c) The waste contract had been under discussion by the Scrutiny Committee.
d) 32 properties had been targeted in a recent drugs raid, resulting in 17 arrests.

3.1.3 Chairman – Norman White reported:
a) He had held discussions with the website volunteer, who would be changing the name of the website to make it more user friendly.
b) It was thought that the trees planted outside the Chimneys would have to be removed for road safety reasons.

3.2 Views of local residents on parish matters:
3.2.1 In response to a query on the planning status of the anaerobic digester at Court Farm, John Hardwick reported that retrospective applications generally took more time than others and also commented that the Environment Agency were somewhat tardy in responding to queries from the planning officer.
3.2.2 There was discussion about an oak tree at the stank.

4. MINUTES OF PREVIOUS MEETING – 25.7.13.
The minutes were accepted as a true record and signed by the Chairman.

5. PLANNING

5.1 Application for tree works in Conservation Area: To deadwood reduce by 20% a T1 Tulip Tree at the Old Rectory in Rectory Road. RESOLVED: To support the works.
5.2 Pre-application consultation evening re 95 new homes off Hampton Dene Road:
Items of concern raised by local residents:
5.2.1 Road congestion and safety.
5.2.2 Possible increase of flooding issues for Hampton Bishop.
5.2.3 Lack of school places for children.

6. RUGBY CLUB PLANNING APPLICATION: No new information to hand.

7. NEIGHBOURHOOD PLAN/PARISH PLAN

7.1 The meeting received a verbal report from the Neighbourhood Plan Steering Group.

8. FINANCE

8.1 Conclusion of the audit process was noted and it was RESOLVED to pay the external audit fee of £120.
8.2 The meeting considered the Herefordshire Council request for submission of the 2014/15 Precept by 31.1.14. but RESOLVED that the Precept would be forwarded once Herefordshire Council had made a decision about whether they would pass on the PC element of the government grant in relation to the new system for benefits.

9. FOOTPATHS – P3 Scheme

9.1 Due to the absence of the Footpaths Officer, no report was available.
9.2 Noted: A delegated power payment of £204 to Can do Crew for fitting 2 x metal gates.

10. SEWAGE WORKS
The Clerk reported that one outstanding account was holding up the transfer of the administration of the scheme to local residents. It was RESOLVED that the clerk would write to the resident concerned and stress that if full payment was not received by the date of the November PC meeting appropriate action would be considered.

10.1 Noted: A delegated power payment of £63.51 to npower.

11. LENGTHSMAN SCHEME

11.1 Noted: Grass-cutting payments under delegated powers – part invoice 64 in the sum of £70 and part invoice 80 in the sum of £35.
11.2 Noted: ditch work payments under delegated powers – part invoice 64 for £16.50.

12. PARISH ORCHARD

12.1 Noted: grass-cutting payment under delegated powers – part invoice 64 in the sum of
£40.00 and part invoice 80 in the sum of £20.

13. PLAY AREA

13.1 Howard Townson had considered the annual inspection report and it was RESOLVED that items for action would be addressed at the next meeting. It was further RESOLVED to pay the inspection fee of £40.60.
13.2 Noted: a delegated power grass-cutting payment in respect of part invoice 64 for £52 and part invoice 80 for £26.

14. WEBSITE: It was RESOLVED to pay the website annual renewal fee of £95.88 + VAT.
15. ITEMS OF INFORMATION: There were none to note.
16. MATTERS RAISED FOR THE NEXT SCHEDULED MEETING – 26.9.13.

16.1 Precept.
16.2 Website