Minutes Thursday 23rd May 2013

Hampton Bishop Parish Council

Minutes of the Annual Meeting of the Parish Council
held on Thursday 23rd May 2013 at 7.30 pm in the Village Hall

PRESENT
Councillors:
Norman White (Chairman), Barbara Kerr, Phil Rogers and Howard Townson.
In attendance:
Parish Clerk – Lynda Wilcox.
Ward Councillor – John Hardwick.
Four local residents.

1. ELECTION OF CHAIRMAN

1.1 It was unanimously RESOLVED to re-elect Norman White as Chairman.
1.2 Cllr White signed his declaration of acceptance of office and took the Chair.

2. ELECTION OF VICE CHAIRMAN

2.1 It was unanimously RESOLVED to re-elect Steve Hunt as Vice Chairman.

3. ACCEPT APOLOGIES FOR ABSENCE were accepted from:

3.1 Steve Hunt, George Kerr, Julia Pearson.

4. DECLARATIONS OF INTEREST/DISPENSATION REQUESTS – There were none.

5. OPEN SESSION

5.1 In the absence of PC Neil James, no verbal report was available from the Police.
5.2 Brief verbal report from Ward Councillor – John Hardwick:
5.2.1 The new Chief Executive, Alistair McNeill, was not in post.
5.2.2 There was a shortfall of £8m in the 2013/14 budget.
5.2.3 The new Police Commissioner had personally intervened to ensure that a Police presence was available for the annual walk through the centre of Fownhope.
5.2.4 The Amey contract would be coming to an end at the beginning of September.
5.3 Views of local residents on parish matters:
5.3.1 Request for new footpaths map for notice-board to be accessed.

6. MINUTES OF PREVIOUS MEETING – 28.3.13. RESOLVED to sign as a true record.

7. PLANNING

7.1 Application S112834/N (amended & additional): Court Farm. On farm anaerobic digester to generate renewable energy, comprising of digester and storage tanks, silage clamps, separator, feeder, CHP unit, control room, flare & associated equipment.
It was RESOLVED to delegate comments to the Clerk, in consultation with Howard Townson.

8. HIGHWAYS

8.1 Members considered a local resident’s request for support to stop up highway land at The Chimneys but did not feel able to support the proposal as it did not appear to be in the best interest of the parish.

9. PARISH PLAN/STARTING NEIGHBOURHOOD PLAN

9.1 The meeting noted the date and time of a Parish Meeting to set up Steering Group: 28.5.13 at 8.30 pm in hall.
9.2 The meeting RESOLVED to request that the Neighbourhood Plan Steering Group (A new task and finish group of the Parish Council) should consider a budget for a Government grant of £7k and report back to the July meeting of the Parish Council.

10. FINANCE

10.1 The clerk presented the end of year accounts and it was RESOLVED to adopt them. Members then considered and enabled the clerk to complete the audit return for 2012/13 for Grant Thornton, the new external auditors.
10.2 Members considered quotes for annual insurance cover for 2013/14 from AON and Came & Co. The latter were more competitive both in cost and advice and it was therefore RESOLVED to take out insurance with Came & Co. for £289.75.
10.3 Members RESOLVED to pay the annual invoice to the River Lugg Internal Drainage Board: £14.27.
10.4 Receipt of the first half of the 2013/14 Precept (£5k) was noted.
10.5 Noted: payment of £111.60 to HMRC.

11. FOOTPATHS – P3 Scheme

11.1 To receive a report from the Footpaths Officer.
11.2 Members considered the Nature Trust’s proposed footpath diversion for HB13 (Tupsley) and RESOLVED to offer support.
11.3 Members RESOLVED to accept the offer of a £685 grant from Herefordshire Council for 2013/14.

12. SEWAGE WORKS

12.1 Members RESOLVED to pay an invoice for £49.62+VAT to npower.
12.2 Members RESOLVED to pay an invoice for £230.35 to CG Brunsdon for maintenance.
12.3 The clerk commented that there were outstanding payments by users of the facilities.
12.4 Following due consideration, members RESOLVED to hand over the administration of the sewage works to the residents/hall users, upon receipt of all payments outstanding to the Parish Council.

13. PARISH COUNCIL WORKING GROUPS

13.1 The meeting considered the composition of working groups for 2013/14 and RESOLVED to retain the current membership.

14. LENGTHSMAN SCHEME

14.1 It was RESOLVED to make the following payments under the scheme:
14.1.1 Grass around bus stops & layby: Invoice 11 … £35 and Invoice19 … £35 making a total of £70.00.
14.1.2 Removing two loads of rubbish by telegraph pole & burning: £77.00).
14.2 Members considered a £549 grant offer from Herefordshire Council for 2013/14 and RESOLVED to accept.14.3 Members considered improvements to a ditch crossing alongside the Orchard and RESOLVED to authorise that the works be undertaken.

15. PARISH ORCHARD

15.1 Members RESOLVED to pay the following grass-cutting invoices:
Invoice 11… £20 and Invoice 19 … £20 making a total of £40.00.

16. PLAY AREA

16.1 Members RESOLVED to pay the following grass-cutting invoices:
Invoice 11 … £26 and Invoice 19 … £26 making a total of £52.00.

17. INFORMATION SHEET: This was noted.

18. MATTERS FOR THE NEXT SCHEDULED MEETING – 25th July 2013:

18.1 Rugby Club planning application – update on legal challenge.

SIGNED ……………………………………….. DATE ………………………………