Minutes of meeting 23rd July 2015

Minutes of a scheduled meeting of the Parish Council held on Thursday 23rd July 2015 at 7.30 pm in the Village Hall

PRESENT
Parish Councillors:
Norman White-Chairman, Mark Frankland, Barbara Kerr, George Kerr.
In attendance: Parish Clerk-Lynda Wilcox, Ward Councillor John Hardwick & 6 local residents.

1. APOLOGIES FOR ABSENCE were received from Julia Pearson.

2. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS: There were none.

3. OPEN SESSION … Brief verbal reports were received from:

3.1 Ward Councillor … John Hardwick:
3.1.1 Smallholdings were being sold off by Herefordshire Council (HC).
3.1.2 Cllr Hardwick represented HC on the River Wye AONB.
3.1.3 HC now expected riparian owners to undertake ditch clearance.
3.2 Chairman’s report: No further items were raised.
3.3 To receive views of local residents on parish matters:
3.3.1 Differing broadband speeds within the parish.
3.3.2 Speed limits on the B4224.
3.3.3 Local resident suggestion for a hedge around the bio-disc … for next agenda.
3.3.4 Himalayan Balsam on Wye Valley Walk.
3.3.5 Flooding issues.

4. MINUTES OF PREVIOUS MEETING – 13.5.15.

It was RESOLVED to adopt the minutes as a true record with the following amendments which was initialled by the Chairman prior to signing the full minutes:
4.1 Minute 3.1 Add Barbara & George Kerr to those giving apologies and remove them from those present.
4.2 Minute 3.1 Add Ward Councillor John Hardwick.

5. NEW FINANCIAL REGULATIONS

The item was deferred pending a meeting of the Finance Working Group.

6. FINANCE

6.1 Quotations for new storage shed doors: The item was deferred as no quotations were available.
6.2 To consider quotation for repairing damaged bus shelter: The item was deferred as no quotations were available.
6.3 Annual payment of £35 to Information Commissioner: It was RESOLVED to make the annual payment.
6.4 Quote for detailed flooding report from Hydro-Logic Services: Following detailed discussion it was RESOLVED not to pursue the detailed report.
6.5 Payment of £133.80 to HMRC under delegated powers was endorsed.
6.6 A VAT refund of £5,647.76 was noted.
6.7 Village Areas:
6.7.1 The following payments under delegated powers were endorsed:
Bus stops £43.50 & layby £81.
6.7.2 Current invoices: No further invoices had been submitted.


7. NOTICEBOARD

7.1 The Enviroability invoice for repairing & fitting new noticeboard at a cost of £1090.00 was deferred to the next meeting to enable improvements and safety measures to be undertaken.
7.2 Receipt of £250 in respect of a refunded policy excess for the demolished noticeboard, was noted.
7.3 It was RESOLVED to withdraw £100 from the bank for petty cash.

8. PLANNING

8.1 Core Strategy: The Inspector’s direction to HC to consider a further proposed modification on wind energy was noted.
8.2 Comments on the following applications:
8.2.1 Rugby Club development (190 new homes) reserved matters … App: P151642/RM.
It was RESOLVED to seek advice from Kirkwells.
8.2.2 Tupsley Development (110 new homes) reserved matters … App 151360. It was RESOLVED to seek advice from Kirkwells.
8.2.3 Whitehall Farm … Proposed removal of a hedgerow … App 152058. It was RESOLVED to support the application.
8.2.4 Stanford House-Rectory Road … Proposed detached double garage. App 151534.
It was RESOLVED to support the application.

9. NEIGHBOURHOOD PLAN

9.1 To note advice from Kirkwells & consider date of next Steering Group meeting.
9.2 To consider grant application.

10. FOOTPATHS

The Footpaths Officer gave a verbal update to the meeting, including the fact that he was having difficulty in accessing a kissing gate from Balfour Beatty.


11. PLAY AREA

11.1 It was RESOLVED to repair the two picnic benches rather than replace.
11.2 Payment of £103.50 under delegated powers was endorsed. There were no further invoices.

12. ORCHARD

12.1 Payment of £170 under delegated powers was endorsed. There were no further invoices.

13. INFORMATION ITEM

13.1 Request for donation from Citizens’ Advice Bureaux: In line with parish council policy, it was RESOLVED not to donate public monies.

14. MATTERS RAISED FOR NEXT SCHEDULED MEETING: Thursday 24th September 2015

14.1 Ditch ownership.
14.2 Provision of lake area for flood waters on parish land.


NB: Remaining meeting date 2015: Thursday 26th November.