Minutes 29th September 2016

Minutes of a scheduled meeting of the Parish Council held on
Thursday 29th September 2016 at 7.30 pm in the Village Hall

PRESENT
Councillors: Norman White (In the Chair), Mark Frankland, Julia Pearson.
In attendance: Lynda Wilcox-Parish Clerk, John Hardwick-Ward Councillor, 6 local residents.

1. APOLOGIES FOR ABSENCE were accepted from:

1.1 Steve Hunt
1.2 Barbara Kerr
1.3 George Kerr

2. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS: There were none.

3. OPEN SESSION:

3.1 Ward Councillor … John Hardwick, including updates on:
3.1.1 Rugby Club development … The developer was still negotiating with Herefordshire Council planning officers. It was thought that Welsh Water was experiencing problems with general drainage matters to the east of Hereford. It was possible that a completely new application might be forthcoming.
3.1.2 Consultation on review of bus services – responses required by 16th October.
3.2 Chairman’s report, including:
3.2.1 Meeting with Locality Manager re tree growing out of ‘back bridge’ … the clerk would notify all councillors of the proposed date.
3.2.2 Balfour Beatty meeting on Traffic Regulation Orders … It was noted that parish councils could speed up the making of orders by payments of up to £10k to Herefordshire Council.
3.3 Views of local residents on parish matters:
3.3.1 Local residents were keen for speed reduction measures to be introduced as soon as possible.

4. MINUTES OF PREVIOUS MEETING … 28.7.16.
The minutes were adopted as a true record and signed by the Chairman.

5. FINANCE

5.1 It was RESOLVED to pay for grass-cutting at the laybys (£104)) & bus stops (£58) for August & September.
5.2 It was RESOLVED to access payroll and pension services from Autela if required, from October 2016 onwards.
5.3 It was RESOLVED to pay HMRC the due amount of £134.00.
5.4 It was RESOLVED to pay the annual fee for website support to Eyelid Productions in the sum of £100.
5.5 To consider the purchase of a bench in Rectory Road.
5.6 It was RESOLVED to give a grant of £300 to the Villagers’ Association for grass-cutting around the hall in 2016/17.
5.7 It was RESOLVED to give a grant of up to £250 to the Village Magazine for 2016/17. An initial sum of £125 would be paid immediately and a further sum in March 2017, if required.
5.8 Receipt of the second half of the 2016/17 Precept in the sum of £5,000, was noted.

6. PLANNING

6.1 The following comments were made on applications for determination by Herefordshire Council:
6.1.1 Field Meadow App. 162690 … Change of use from agriculture to storage for the positioning of fifty one storage containers. It was RESOLVED to support the application.
6.1.2 Church Villa App. 161738 … Proposed erection of two-storey and single storey link. It was RESOLVED to support the application.
6.1.3 The Spenning – Rectory Road App. 162979 … Proposed single storey extension and internal reordering of bungalow. It was RESOLVED to support the application.
6.1.4 Churchbells App. 162578/FH … Proposed re-location of a garden shed and erection of a freestanding car port and construction of chimney. It was RESOLVED to support the application.
6.2 Tree works supported by PC under delegated powers:
6.2.2 Court Farm App. 162495 … Fell Poplar tree.
6.2.3 Box Tree Cottage App. 161899 … Proposed works to Ash & Laburnum – reduce the crowns on both
trees.
6.3 Street naming for Perrystone Lane development. It was RESOLVED to support ‘Netherwood Close’ rather than Baynton Close.
6.4 It was RESOLVED to request PC consideration for street naming at the Hampton Dene development.

7. TRAFFIC CALMING

7.1 It was RESOLVED to consider the siting of a picket fence at Mordiford Bridge, following the proposed site meeting with Balfour Beatty.
7.2 It was RESOLVED to consider the provision of 3xSIDs (Speed Indicator Devices), following the proposed site meeting with Balfour Beatty.

8. NEIGHBOURHOOD PLAN

8.1 It was RESOLVED to submit the final draft to Herefordshire Council for the formal six week consultation period.

9. PLAY AREA

9.1 It was RESOLVED to take all required action on items raised in the annual inspection report.
9.2 It was RESOLVED to make grass-cutting payments for August/September in the sum of £120.00.

10. ORCHARD

10.1 It was RESOLVED to pay for grass-cutting/ditch maintenance for August/September – £160.00.

11. FOOTPATHS: No report available.

12. MATTERS RAISED FOR NEXT SCHEDULED MEETING: 24th November 2016:

12.1 Planting of damson tree in Orchard in memory of WI member.

The Chairman closed the meeting at 9.30 pm.