Minutes 28th September 2017

Minutes of a Scheduled Meeting of the Parish Council Held on Thursday 28th September 2017 at 7.30 pm in the Village Hall

Parish Councillors:
Steve Hunt (Chairman), Mark Frankland, George Kerr, Julia Pearson, Jamie Rogers & Norman White.
In attendance: Parish Clerk … Lynda Wilcox and nine local residents.

1. Apologies for absence: There were none.

2. Declarations of interest & written requests for dispensation: There were none.

3. Open Session

3.1 Ward Councillor John Hardwick gave a brief report on Herefordshire Council matters.
3.2 Views of local residents on parish matters:
3.2.1 Local residents had heard of an imminent planning application for an efficiency tank at Court Farm. In the absence of a formal application there was general discussion on the possible implication of increased traffic and whether such traffic could be routed via the proposed new link to the Ledbury Road. The Ward Councillor was not able to comment and the clerk was given delegated authority to comment on the application between meetings, if necessary.

4. Co-option of a parish councillor to fill one vacancy

4.1 It was unanimously RESOLVED to co-opt local resident -Tim Pattison.

5. Minutes of previous meeting … 17th July.
It was RESOLVED to adopt the minutes of the previous meeting which were then signed by the chairman.

6. Finance

6.1 It was RESOLVED to make the following payments:
6.1.1 Maintenance invoices for Laybys & Bus stops: July £81, August £81 and September £81.
6.1.2 Autela Payroll Services … Work Place Pension Assessment: £38.40.
6.1.3 HALC .gov website hosting May 2017-April 2018: £58.58 + VAT.
6.1.4 Eyelid annual website support £100.
6.1.5 External audit invoice 2016/17 from Grant Thornton.
6.2 The receipt of a £550 Government grant for the purchase of a PC laptop was noted.
6.3 Receipt of the second half of the 2017/18 Precept in the sum of £5k, was noted.
6.4 It was RESOLVED that the Finance Working Group would meet on Monday 6th November to consider the 2018/19 Precept, Risk & Asset Register.

7. Planning

7.1 It was RESOLVED to support the following applications:
7.1.1 Application P172984/FH … Old Rectory Cottage … Proposed demolition of existing garden room and construction of replacement single storey extension. Proposed two bay car port to replace current planning approval P153589/FH.

7.1.2 Application 173089 … The Haven … Propose to remove a row of Leylandii and replace with a neat Red Robin/mixed with privet hedge.
7.1.3 Application 172994 … Hampton House Cottage, Church Lane … Fell one Norwegian Spruce and four Conifer trees.

7.2 The following planning permissions were noted:
7.2.1 Application 170788 … Hill View, Holywell Gutter Lane … Variation/Removal of conditions 5 and 16 on approved application CE0009/1417/0.
7.2.2 Application 171685 … Hill View, Holywell Gutter Lane … Construction of boundary wall.
7.2.3 Application 172014 … 18 Hampton Dene Road … Proposed two storey side extension.
7.2.4 Application P171894/XA2 … Field Meadow … Application for approval of details reserved by conditions 3,6,8,12,13,14, 16 & 17 attached to Outline Planning Permission 162690.
7.2.5 Application P171955/K … Church Villa, Church Lane … Proposed works to roadside boundary trees consisting of various Cypress and Hazel (T1) fell, Ash (T2) fell.
7.2.6 Application P173531/XA2 … Church Villa, Church Lane … Application for approval of details reserved by conditions 3 & 5 attached to planning permission 171597.
7.2.7 Application 172562 … Cherry Tree Corner, 8 Pippin Close … Removal of Leylandii trees.

7.3 Rugby Club Development: The current situation was being reviewed by a senior officer and a decision on the way forward was likely within the next 7-10 days.

7.4 Minerals and Waste Local Plan (MWLP)
It was RESOLVED not to comment as there were no implications for the parish.

7.5 It was noted that Herefordshire Council had received the following Section 106 monies in relation to residential development on land south of Hampton Dene Road:
7.5.1 £277,000 for education improvements at Mordiford Primary, St Paul’s Primary, Hampton Dene Primary and Bishop of Hereford Secondary.
7.5.2 £68,460 towards off-site play for improvements to Aylestone Park and Tupsley Quarry Park.

8. Village Areas

8.1 SID (Speed Indicator Device) … a site meeting … The chairman and vice chairman reported on a recent site meeting at which five possible sites had been identified with officers from Balfour Beatty. Sites A and E were the favoured locations. A further site visit would be held to ascertain whether the SID installations could be on private land, rather than highway verge.

8.2 Pumping Station near Mordiford Bridge … Jamie Rogers gave the following update:
8.2.1 An initial estimate from Western Power for an underground 3-phase supply under Church Lane and across to the north side of the bridge, was in the region of £72k.
8.2.2 Two pumps at a cost of £25k each were likely to be required.

8.3 Ditching … The remaining works for 2017/18 were likely to be undertaken in the near future.

9. Neighbourhood Development Plan (NDP)

9.1 The planning consultants, Kirkwells, were recommending that the Regulation 14 consultation stage should not be progressed until the future of the Rugby Club application was clearer. The matter would be considered again at the next meeting. It was noted that planning officers from the Neighbourhood Development Plan team at Herefordshire Council had informed their colleagues that the absence of a decision on the Rugby Club application was causing a prolonged delay to the Hampton Bishop NDP.

10. Play Area

10.1 It was RESOLVED to purchase two brown seats for siting within play area at a cost of £599.
10.2 Members considered the annual safety report and RESOLVED to undertake the recommendations contained within. It was further RESOLVED to pay the invoice for £58.60.
10.3 It was RESOLVED to pay the following invoices for maintenance: July £60, August £60 and September £60.

11. Orchard

11.1 It was RESOLVED to pay the following maintenance invoices: July £80, August £80 and September £80.
11.2 It was RESOLVED to engage a hedge laying contractor to work on parish land.

12. Footpaths

12.1 The Footpaths Officer (George Kerr) reported that all paths were in good order.
12.2 To purchase new closing gate spring for kissing gate @ £3.99.

13. Items raised for the next meeting … 23.11.17

13.1 Second grass-cut of orchard.
13.2 2018/19 Precept.