Minutes 26th May 2016

Minutes of the Annual Meeting of the Parish Council held on
Thursday 26th May 2016 at 7.30 pm in the Village Hall

PRESENT: Parish Councillors: Mark Frankland, Steve Hunt, Jamie Rogers, Julia Pearson.
In attendance: Parish Clerk … Lynda Wilcox. Eleven local residents.

1. ELECTION OF CHAIRMAN AND VICE CHAIRMAN
1.1 Steve Hunt was unanimously elected as Chairman.
1.2 Norman White was unanimously elected as Vice Chairman.

2. APOLOGIES FOR ABSENCE were accepted from Barbara Kerr, George Kerr & Norman White.
Ward Councillor, John Hardwick, was also unable to attend.

3. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS: There were none.

4. OPEN SESSION: To receive brief verbal reports from:

4.1 Ward Councillor John Hardwick was not present.
4.2 Chairman’s report not available.
4.2.1 Report on discussion with Hereford City re eastern river crossing … The clerk reported that, on 10th May, she and the Chairman had attended a meeting with the clerk of Hereford City Council and Chairmen and clerk of parish councils surrounding the City, to discuss the possibility of an eastern river crossing. A further meeting was envisaged once Hereford City had received a feasibility report.
4.2.2 Herefordshire Council’s new sandbag policy … The clerk outlined the new policy which was to supply limited filled bags in the very short term but the responsibility for supply of sandbags within a parish would fall on parish councils or individual residents.
4.3 Views of local residents on parish matters … the following items were raised:
4.3.1 Request for grant towards hall grass-cutting for 2016/17.
4.3.2 Request for grant towards village magazine for 2016/17.
4.3.3 Presence of horses adjacent to a footpath which had frightened local children.

5. MINUTES OF PREVIOUS MEETING – 31.3.16.
The minutes were adopted as a true record and signed by the Chairman.

6. SPEED REDUCTION
There was general discussion on possible speed reduction measures in advance of the anticipated ‘SID’ from section 106 monies in relation to the Rugby Club Development. The Chairman outlined previous attempts to introduce reduced speeds on the B4224 and commented that the PC had been informed in the past that it was not possible to limit the speed on the loop road. Further information would be obtained from Herefordshire Council and other appropriate bodies.

7. MEMBERSHIP OF WORKING GROUPS
It was agreed to continue with the following Working Group membership:

7.1 Finance: Norman White, Steve Hunt, Julia Pearson, Mark Frankland and the clerk.
7.2 Planning: Steve Hunt, Barbara Kerr, Norman White.
7.3 Footpaths Officer: George Kerr.
7.4 Tree Wardens: Barbara Kerr and Val Caton (non councillor).

8. DELEGATED AUTHORITY TO CLERK
It was RESOLVED that the clerk be delegated to spend up to £500 between meetings on items such as payments to authorised contractors, HMRC payments and other urgent matters.

9. NEW PENSION REQUIREMENTS FOR EMPLOYEES
The clerk outlined the council’s responsibilities under new legislation and it was RESOLVED that the council would ensure compliance with all legal requirements.

10. FINANCE

10.1 It was RESOLVED to pay the annual invoice to River Lugg Internal Drainage Board-£14.27.
10.2 It was RESOLVED to pay the annual insurance premium to Came & Co … £304.69.
10.3 Receipt of the first half of the 2016/17 precept, in the sum of £5k, was noted.
10.4 It was RESOLVED that an exterior light be purchased for the PC garage/storage building.
10.5 Grass-cutting:

a) To consider invoice for grass-cutting around the parish.
b) It was RESOLVED that the grass-cutting contractor for 2016/17 would be S.M.Bruce.

10.6 Plaques for PC provided street furniture & works on footpaths were thought to be a good idea and it was RESOLVED that quotes would be sought for the next meeting.

11. PLANNING

11.1 It was RESOLVED to support the following applications:
11.1.1 Court Farm – Rectory Road App. 152038 … proposed new access road to the north of the current AD site connecting the current development and the A438.
11.1.2 Lichfield, Rectory Road App. 161353 … Fell Weeping Beech T1 & Cypress T2 trees.
11.1.3 Church Farm, Whitehall Road … App. 161360 works to various trees.
11.2 The following comments under delegated powers for works to trees in conservation area, were endorsed:
11.2.1 Land east of Hampton Dene Road App. 161196 … variation of a condition 1 of planning permission 151360, for revised site layout … SUPPORTED.
11.2.2 River View App.161100 works to trees … SUPPORTED.
11.2.3 Sycamore House, Rectory Road App. 161295 works to trees … SUPPORTED.
11.2.4 Stepaside App. 161101 … SUPPORTED.
11.3 Permitted works to trees within a conservation area were noted:
11.3.1 The Haven App 160716 reduction in height of two Conifer trees.
11.3.2 Hampton House Cottage, Church Lane App 160862 fell 1 Conifer & 4 Sycamore.

12. NEIGHBOURHOOD PLAN

12.1 Reports were received from meetings held on 13th April and 9th May which were finalising matters prior to Regulation 14. It was RESOLVED to finalise the settlement boundary at an Extraordinary Meeting on 16th June.
12.2 It was RESOLVED to pay HALC’s photocopying invoices of £230.53.

13. FOOTPATHS

13.1 Footpaths Officer’s report, including issue re presence of horses on path near stank.
13.1.1 A finger post had been installed on HB6 adjacent to the church on Whitehall Road, together with installation of a support to a kissing gate which gives access to the orchard.
13.1.2 The presence of horses on the path near the stank had been reported to Herefordshire Council and the Ramblers Association by a local resident. The Footpaths Officer had ascertained that little could be done apart from discussion with the landowner.
13.2 It was RESOLVED to pay Enviroability for footpaths works mentioned above.
13.3 A public path diversion order on HB13 (part) was noted.

14. MATTERS RAISED FOR NEXT SCHEDULED MEETING: 28th July 2016.

Minutes of an Extraordinary meeting of the Parish Council on
Thursday 23rd June 2016 at 7.30 pm in the Village Hall

PRESENT: Councillors Norman White (In the Chair), Julia Pearson and George Kerr.

In attendance: Parish Clerk … Lynda Wilcox. 5 local residents.

1. APOLOGIES FOR ABSENCE were accepted from:
Councillors Mark Frankland, Steve Hunt, Barbara Kerr & Jamie Rogers.

2. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS
There were none.

3. FINANCE

3.1 Consideration of 2015/16 annual accounts
3.1.1 Members noted the Internal Auditor’s report.
3.1.2 Members considered Section 1 – Annual Governance Statement – and RESOLVED to agree ‘Yes’ to all 8 statements read out by the clerk and not applicable to the 9th statement concerning trust funds.
3.1.3 Members considered Section 2 – Accounting Statements – and RESOLVED to adopt the figures contained therein.
3.1.4 The Chairman and the Clerk signed the relevant areas of the Annual Return and the Clerk was authorised to proceed with publishing the notices for the commencement of the period for the exercise of public rights from 26th June.

4. PLANNING

4.1 Following due consideration, it was RESOLVED to support the following application to be determined by Herefordshire Council:
4.1.1 Land at Coach House, Holywell Gutter Lane. Application P161731/F. Proposed dwelling with garage and associated works.

5. DATE OF NEXT SCHEDULED MEETING noted as: Thursday 28th July 2016

The Chairman closed the meeting at 9.10 pm

Minutes of an Extraordinary Meeting of the Parish Council

Held on Thursday 16th June 2016 at 8.00 pm in the Village Hall

PRESENT
Councillors: Steve Hunt (Chairman), Mark Frankland, Barbara Kerr, George Kerr, Jamie Rogers and Norman White.

In attendance: Parish Clerk – Lynda Wilcox.

1. APOLOGIES FOR ABSENCE were received from Julia Pearson

2. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS
There were none.

3. ADOPTION OF DRAFT NEIGHBOURHOOD PLAN FOR FORMAL SIX WEEK CONSULTATION PERIOD
It was formally RESOLVED to adopt the Neighbourhood Plan subject to a few minor additions/amendments and including the settlement boundary map agreed at the Neighbourhood Plan meeting immediately prior to the Parish Council Meeting.

4. TO CONSIDER 2015/16 ACCOUNTS

4.1 Consideration of the accounts was postponed until a further Extraordinary Meeting of the Parish Council on 23rd June.

5. DATE OF NEXT SCHEDULED MEETING: Thursday 28th July