Minutes 24th November 2016

Minutes of a Parish Council meeting held on Thursday 24th November 2016
At 7.30 pm in the Village Hall

PRESENT
Councillors: Steve Hunt (Chairman), Mark Frankland, George Kerr, Norman White
Clerk to the Council … Lynda Wilcox
Ward Councillor … John Hardwick
5 local residents.

1. APOLOGIES FOR ABSENCE were accepted from Barbara Kerr, Julia Pearson, Jamie Rogers.

2. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS
There were none.

3. OPEN SESSION

3.1 The Mayor of Hereford City (Jim Kenyon) outlined his thoughts for an eastern river crossing.
3.2 Ward Councillor – John Hardwick reported:
3.2.1 Continued discussions about the Rugby Club development.
3.2.2 There were now 15 ‘made’ Neighbourhood Development Plans (NDPs).
3.2.3 Dormington & Mordiford would not be pursuing their NDP.
3.3 Chairman … Steve Hunt reported on:
3.3.1 A site meeting with the Locality Manager at which the following items were discussed:
a) Location of SID (Speed Indicator Device) sites.
b) White gates suggested by Dormington and Mordiford PC.
c) Tree growing out of hump back bridge.
d) Traffic calming measures on Rectory Road.

3.4 Local residents raised the following matters:
3.4.1 Poor speed of Broadband in some areas of the village.
3.4.2 Concern re number of tractor journeys and speed of tractors along Hampton Park Road – It was thought that the problem had since been resolved.

4. MINUTES OF PREVIOUS MEETING 29.9.16.
The minutes were agreed as a true record and signed by the chairman.

5. FINANCE

5.1 It was RESOLVED to pay invoice 80 from S M Bruce for grass-cutting at layby – £52 & bus stops – £29.
5.2 Members noted advice from Autela concerning requirements re new pension regulations which had identified 1st May as the staging date for Hampton Bishop PC.
5.3 It was RESOLVED to authorise the clerk to make the next payment to HMRC when notified by Autela payroll services.
5.4 It was RESOLVED to pay for the ‘.gov’ website domain name payment for two years to 123 Connect at a cost of £112.80.
5.5 It was RESOLVED to pay Grant Thornton for the 2015/16 annual audit fee of £120 + VAT.
5.6 Precept for 2017/18 … It was RESOLVED to defer the item for the January meeting, to enable discussion by the Finance Working Group.

6. PLANNING

6.1 It was RESOLVED to support both the following planning application for determination by Herefordshire Council:
App 163258 Meadow Cottage, Hampton Dene Road … proposed first floor extension.
App 163259 Meadow Cottage, Hampton Dene Road – proposed first floor extension–listed building.

7. TRAFFIC CALMING … To receive feedback from Balfour Beatty re:

7.1 Procedure for siting SIDs (Speed Indicator Devices) … The Chairman referred to his report on the site meeting at 3.3.1. Current costings and time-frames would be obtained for the three previously identified sites.
7.2 Reduction in speed limit … Members noted the financial implications for Herefordshire Council to pursue formal speed limit reduction measures within acceptable time frames and RESOLVED to discuss the matter at the next meeting when the precept requirements for 2017/18 would be set.
7.3 Proposed picket fence at Mordiford Bridge … Whilst there was no objection in principle to the proposal for a picket fence, it was RESOLVED to respond to Dormington & Mordiford PC once the overall traffic calming proposals for Hampton Bishop had been clarified at the next meeting.

8. NEIGHBOURHOOD PLAN
Herefordshire Council had confirmed that they were required to undertake two environmental assessments prior to the formal consultation stage – Regulation 14.

9. PLAY AREA
It was RESOLVED to pay invoice 80 from S M Bruce re grass-cutting, in the sum of £60.00.

10. ORCHARD

10.1 It was RESOLVED to pay invoice 80 from S M Bruce re grass-cutting/ditch maintenance in the sum of £80.00.
10.2 It was RESOLVED to support the planting of a damson tree by the WI in memory of WI member Mrs Roberts.

11. FOOTPATHS
The Footpaths’ Officer, George Kerr, confirmed that paths had been strimmed and there were no current problems.

12. MATTERS RAISED FOR NEXT SCHEDULED MEETING: 26.1.17.

12.1 Setting of 2017/18 precept.
12.2 Project for improvements to the orchard.
12.3 New padlock and chain for orchard gate.
12.4 Timescale for outstanding ditch work to be undertaken.