Minutes 17th July 2017

Minutes of an extraordinary meeting of the Parish Council
held on Monday 17th July 2017 at 7.30 pm in the Village Hall

PRESENT
Parish Councillors: Steve Hunt (in the chair), Mark Frankland, George Kerr, Jamie Rogers & Norman White.
In attendance: Parish Clerk … Lynda Wilcox, Ward Councillor … John Hardwick and 37 local residents.

1. APOLOGIES FOR ABSENCE were accepted from Julia Pearson.

2. DECLARATIONS OF INTEREST & WRITTEN DISPENSATION REQUESTS
There were none.

3. OPEN SESSION

3.1 Update from new owner of land re Rugby Club application … Nick Layton addressed the meeting and answered as many questions as he was able to, given that he had only just acquired the land and was in discussion with Herefordshire Council.
3.2 Ward Councillor – John Hardwick gave a brief report, including:
3.2.1 Section 106 monies re speeding in relation to Rugby Club application.
3.2.2 Consultation on 2018/19 budget – further major savings required.
3.2.3 Patricia Morgan had stood down as Deputy Leader and been replaced by Jonathan Lester.
3.2.4 108 Neighbourhood Development Plans were currently in progress.
3.2.5 The waste disposal site at Hartlebury was dealing with 43.5 tons of domestic waste.
3.3 Local residents … to receive views on parish matters:
3.3.1 There was discussion on tidying up the parish council orchard, particularly in the vicinity of Redstrake. Hedge-layers would be sought and the matter would be discussed at the next meeting.

4. MINUTES OF PREVIOUS MEETING … 25-5-17

4.1 It was RESOLVED to adopt the minutes as a true record and they were signed by the chairman.

5. FINANCE

5.1 Village Contractor invoices: May-£221, June-£221 & July-£221 … It was RESOLVED to pay all the outstanding invoices.
5.2 It was RESOLVED to award a grant of £300 to the Villagers’ Association grass-cutting around village hall.

6. PLANNING

6.1 It was RESOLVED to support the following applications to be determined by Herefordshire Council:
6.1.1 Application 170788 … Hill View, Holywell Gutter Lane … Variation/Removal of conditions 5 and 16 on approved application CE0009/1417/0.
6.1.2 Application 171685 … Hill View, Holywell Gutter Lane … Construction of boundary wall.
6.1.3 Application 172014 … 18 Hampton Dene Road … Proposed two storey side extension.
6.1.4 Application P171894/XA2 … Field Meadow … Application for approval of details reserved by conditions 3,6,8,12,13,14, 16 & 17 attached to Outline Planning Permission 162690.
6.1.5 Application P171955/K … Church Villa, Church Lane … Proposed works to roadside boundary trees consisting of various Cypress and Hazel (T1) fell, Ash (T2) fell.
6.2 The following planning permission granted by Herefordshire Council was noted:
6.2.1 Application 171472 … Cedartop – Rectory Road … Detached garage with extension to existing driveway.
6.3 Rugby Club development.
6.3 In the light of the update in 3.1 above, the clerk would liaise with the planning consultants re next steps.

7. VILLAGE AREAS

7.1 SID (Speed Indicator Device) installation on B4224 … the commencement of the new process with Balfour Beatty was noted.
7.2 Pumping Station near Mordiford Bridge … It was hoped that an Environment Agency officer might be able to attend the next meeting of the parish council to discuss proposals for flood alleviation, including the feasibility of a pumping station.
7.3 Ditching … It was anticipated that the remainder of the parish council’s ditching programme for 2017/18 would be in the region of £250 for half a day’s work with equipment. The Ward Councillor would ascertain if and when Balfour Beatty would be undertaking any ditching work in the parish during 2017.
7.4 The knocked down Church Road sign at junction with B4224 would be reported to Balfour Beatty for action.

8. NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)

8.1 In the light of the change of ownership of the ‘rugby club’ land, the parish council’s planning consultants had advised that clarity should be sought as to whether the original application would continue, prior to proceeding with the next steps towards Reg. 14.

9. PLAY AREA

9.1 Quotes for new seats within the play area were not available but it was likely that three durable, reclaimed plastic seats would be purchased. A decision would be made at the next meeting.
9.2 The annual safety report on play equipment had not yet been received.

10. ORCHARD

10.1 Maintenance during 2017 … As mentioned in 3.3.1 above, hedge-laying would be on the agenda for the next meeting. It was RESOLVED to request Mr Barrell to carry out a further grasscut. It was further RESOLVED to purchase a new padlock for the gate to the orchard.
10.2 Deposits of garden rubbish … the matter had been dealt with.

11. FOOTPATHS

11.1 To receive a report from the Footpaths Officer.
11.2 Fallen tree over kissing gate in village green … this matter had been outstanding for several months and the landowner would again be requested to remove the tree.

12. MATTERS RAISED FOR NEXT SCHEDULED MEETING: 28.9.17:

12.1 Rugby Club update.
12.2 Combination lock for Orchard.